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Date:  Dec 2, 2019

Tacoma, WA, US, 98421

Job Function:  Refinery
Requisition Number:  445

Title:  Asphalt/Light Products Shipping Coordinator

The Shipping Department consists of a team of six Shipping Coordinators who work a monthly rotating shift schedule in a 24/7 office environment.  The successful candidate will be trained on Day, Swing and Graveyard shift until qualified in all areas of responsibility.


The Shipping Coordinators administer the DV-TMS computer system.  TMS (Terminal Management System) is a relational database that includes temperature, product, truck tank, insurance and customer/driver information. The database is updated by the Shipping Coordinators as well as other data collected from completed transactions at the Light Products Rack and Weigh Scale.  The TMS determines which drivers can load and which products are authorized for each transaction.  At the end of each day, TMS automatically generates custom reports from the daily transactions.  The Shipping Coordinators also administer the LRC’s (Load Rack Controllers) both at the rack and dock.


Job Description/Responsibilities:

  • Receive asphalt and light products rack orders by phone, fax and email
  • Enter asphalt and light product orders in TMS database
  • Coordinate with DLA San Pedro, CA to setup truck shipments to military bases.
  • Prepare government documents to send to DLA San Pedro, CA. Input daily Jet shipments in to the government WAWF (IRAPT) internet site.
  • Operate weigh scale manually or by TMS system to process asphalt orders and receive products for off loading into the refinery
  • Monitor the Light Products Rack for efficient operations and ensure that safety regulations are observed
  • Inspect pumps, piping, tanks and meters for leaks and maintenance issues.
  • Issue Work and Purchase Orders in Maximo.
  • Prepare Equipment to be worked on by Maintenance by following Energy Control Procedures.
  • Provide assistance to customer drivers with loading problems associated with the rack mechanics and TMS  & LRC system
  • Monitor and operate the TMS system to include updates to the driver, tank, product and carrier files
  • Monitor and operate the LRC system to include updates to the Product Blend and Additive field changes.
  • Responsible for after hours operation of telephone switchboard
  • Responsible for 333 Emergency phone and Emergency Response. Point of Contact for Refinery Emergencies.
  • Off Site Phone Operator doing Emergency Evacuations.
  • Responsible for after-hours security of main office building
  • Provide driver training and safety orientation
  • Monitor drivers for proper safety practices, truck placarding and other environmental and safety regulations
  • Monitor and Maintain Employee & Diesel Service Pumps. Pass Ecology Class C Operators Training Course
  • Monitor Additive Tanks – Record Inventory and off load Chemical trucks.
  • Input data into Meridian filing system, Carrier Access Agreements, Insurance, Driver training records, Tank vapor certificates
  • Obtain meter readings and tank gauges
  • Enter data into a computer system to generate reports
  • Distribute reports electronically and/or by hard copy
  • Responsible for training Independent Inspectors/Gaugers.
  • Custodial duties include maintaining a clean & safe rack, scale, additive tank area and office environment.
  • Maintain Red Dye seal numbers and log them into an Excel spreadsheet for the IRS.


Requisite Skills & Qualifications:

  • Able and willing to work rotating shifts, weekends and holidays in a 24/7 office
  • Able to work overtime on short notice
  • Good communications skills and a positive attitude
  • Self-motivated and able to work with little supervision
  • Excellent reliability and dependability
  • Strong computer skills (Excel and Word a must); knowledge of relational databases a plus
  • Customer oriented
  • Able to work under pressure in an often-fast paced environment
  • Must be able to lift 50 lbs., climb ladders and work in inclement weather conditions



Par Pacific Holdings, Inc., based in Houston, Texas, owns, manages and maintains interests in energy and infrastructure businesses. Par Pacific's strategy is to identify, acquire and operate energy and infrastructure companies with attractive competitive positions. We own and operate one of the largest energy infrastructure networks in Hawaii with a 94,000-bpd refinery, a logistics network supplying the major islands of the state and 90 retail locations. In Wyoming, Par Pacific owns a refinery and associated logistics network in a niche market. Par Pacific also owns 42.3% of Laramie Energy, LLC, a joint venture entity focused on producing natural gas in Garfield, Mesa and Rio Blanco Counties, Colorado. Par Pacific has an active, opportunistic growth strategy. Our common stock is publicly traded on the NYSE MKT under the trading symbol "PARR".

Par Pacific is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Nearest Major Market: Tacoma

Job Segment: Shipping and Receiving, Database, Refinery, Operations, Technology, Energy