Date:  Jul 1, 2024

Tacoma, WA, US, 98421

Job Function:  Refinery
Requisition Number:  4791

Title:  Manufacturing Administrative Assistant

The Opportunity 

  • Manufacturing Administrative Assistant at a growth-oriented energy company
  • Opportunity to have impact at the core of the business
  • Work as part of a dynamic team within a diverse and multifaceted manufacturing facility


The Role 

You will provide administrative support to the members of the Refinery Operations Department. As part of your specific responsibilities, in the following areas, you will:

  • Scheduling and Timekeeping:
    • Maintain and post department schedules and calendars.
    • Prepare weekly work schedules for multiple operations teams.
    • Evaluate the accuracy of timesheets submitted by supervisors and follow up with supervisors and individual employees when there is a discrepancy.
    • Responsible for the accurate and timely processing of Operations daily timekeeping and review payroll for accuracy and necessary corrections.
    • Verify employee’s vacation/sick accruals, review employee hours prior to payroll transmission making necessary adjustments and investigate and resolve payroll processing errors.
    • Enter employee time off requests into payroll system and applicable calendars.
    • Track employee absences through the payroll system and record details about personal days, sick leave, jury duty, and extended leave of absences.
    • Track overtime hours for fatigue management.
  • Documentation and Records Management:
    • Prepare shipping Dock Packets and related paperwork.
    • Format, prepare, and issue Operations Manuals & Procedures for technical subject matter experts.
    • Maintain databases, process data entry, communicate action items, report progress, and assist with report requests.
    • Set up, organize, and manage filing systems to ensure organized paperwork.
    • Prepare onboarding packets for new hire orientations.
    • Track uniform distribution and reimbursement allowances.
  • Equipment and Supplies Management:
    • Maintain breakroom, copiers, and other department equipment.
    • Track and stock office supplies to avoid interruptions in standard office operations
  • Meeting and Event Support:
    • Support department meetings by preparing paperwork, presentations, and food.
    • Schedule and assure details for meetings, including room, equipment, catering, and participant coordination.
    • Plan and coordinate internal and external events, including annual meetings and team outings.
  • Additional Duties:
    • Protect confidential and sensitive information.
    • Create solutions for process improvement.
    • Serve as backup for the Office Manager and provide back-up coverage to other administrative jobs as required for department effectiveness.
    • Perform other duties as assigned.

Note: This description is intended to give you a general overview of the position, additional responsibilities and opportunities may be identified based on current business needs.




To meet the basic qualifications for this role, you will have legal authorization to work permanently in the United States for any employer without requiring a visa transfer or visa sponsorship. To comply with the regulations at this work location, successful applicants must be eligible to obtain a TWIC card (Transportation Worker Identification Credential). Please review eligibility criteria at be a good fit for the Manufacturing Administrative Assistant opportunity, you will have: 

  • 5+ years of experience providing administrative support to an active and dynamic team. 
  • Clear verbal and written communication skills
  • Self-starter with strong organizational skills and the ability manage multiple tasks while attending to details and meeting deadlines
  • Demonstrated professional interaction with diverse workforce as the face of the Department
  • Good computer skills with intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, OneNote, SharePoint) with demonstrated ability to Utilize/maintain electronic databases and pull, format, create, and manipulate data
  • High School Diploma Required
  • This position is expected to be 100% onsite


Strongly desired Qualifications:

  • Experience managing programs (e.g., maintaining and tracking)
  • Experience supporting a department in an industrial or manufacturing setting under limited supervision
  • Scheduling and Time Keeping experience (Ceridian, SAP, Success Factors and Navigator preferred)
  • Experience working in union environment a plus.



About Us 

At Par Pacific, we own and operate market-leading energy and infrastructure businesses in logistically-complex markets. We have built a team of oil and gas industry veterans and subject matter experts to lead our organization with an entrepreneurial spirit and a collaborative, problem solving approach. We bring our diverse strengths and motivation to complex markets where we seek out diamonds in the rough. As a nimble, growing organization, we actively pursue new opportunities with corporate financing know-how, respond to local market demands, and adapt to changing external environments.


More Good Reasons to work for Par Pacific

Unique Culture 

There is nothing ordinary about Par Pacific -- a niche player in the energy space. And there's certainly nothing ordinary about Par Pacific people. We are driven, hardworking, entrepreneurial-minded professionals that love to win. If that describes you, you'll fit right in. 


Location, Location, Location 

Because Par Pacific operates in some of the most beautiful places throughout the country, our employees get to make these places their home and enrich their lives. The refinery where you’ll work is in the Port of Tacoma, Washington nestled against Commencement Bay and the South Puget Sound with sweeping views of Mt. Rainier.

Opportunistic growth strategy 

At Par Pacific, we look for operations with strong fundamentals and great employees who can move a business forward. Our management team has deep experience in the energy industry, as well as in leading mergers, acquisitions, and integrations of newly acquired companies. 


Excellent compensation and benefits 

In addition to a competitive salary, we offer a strong comprehensive benefits package that includes medical, dental and vision insurance, a robust allotment of paid time off, a 401(k) with company match, retirement savings plans, educational reimbursement, and more. Full-time employees (and their families) are offered medical (with prescription coverage), dental, vision, voluntary critical illness, accident, life/AD&D insurance, Flexible Spending Account and Employee Assistance Program.  Employees can purchase company stock at discounted prices through the Employee Stock Purchase Program. 


Pay Range:

$21.30 - $31.95 per hour



Full-time employees (and their families) are offered medical (with prescription), dental, vision, short-term disability, life/AD&D insurance, Flexible Spending Account, and voluntary critical illness/accident insurance. Union employees are eligible for a pension plan and can enroll in our company’s 401k plan. Employees are eligible for Washington State Paid Sick Leave, vacation (after one year of service), and have eleven paid holidays throughout the calendar year.


Our Headquarters

Par Pacific Holdings, Inc., based in Houston, Texas, owns, manages and maintains interests in energy and infrastructure businesses. We are a growing energy company focused on renewable and conventional fuels in the Western United States. Par Pacific also owns 46% of Laramie Energy, LLC, a natural gas production company with operations and assets concentrated in Western Colorado.  Our common stock is publicly traded on the NYSE under the trading symbol "PARR".  


Our Refineries and Logistics Operations 

We own and operate refineries in Hawaii, Montana, Washington, and Wyoming, with total operating throughput capacity of over 218 Mbpd. Par Pacific owns and operates one of the largest energy networks in Hawaii with 94,000 bpd of operating refining capacity, a logistics system supplying the major islands of the state and 90 retail locations. In the Pacific Northwest and the Rockies, Par Pacific owns and operates 124,000 bpd of combined refining capacity, related multimodal logistics systems. 


Our Retail Operations 

We own and operate 90 retail locations in Hawaii under the Hele and 76 brands and 33 retail locations in Washington and Idaho under the nomnom brand.


Note: Par Pacific will not accept calls from third-party recruiters. All candidates are required to apply through this web posting.  


Par Pacific is an equal opportunity employer. Par Pacific prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status,genetic information or any other status protected by applicable law.  


Nearest Major Market: Tacoma

Job Segment: Payroll, Refinery, SAP, Developer, ERP, Finance, Energy, Technology